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Middle States Blog

Middle States Blog

All the latest information, news and stories to inspire and inform the Middle States region.

Create PTK Culture on Campus through Engaging Meetings

Create PTK Culture on Campus through Engaging Meetings
Jennifer Gasparino, Associate Regional Coordinator, NJ
Advisor, Alpha Eta Chi

Middle States Regional meeting

Now that the semester is in full swing and PTK Awareness week is behind us let’s start thinking about how to continue to engage members. Getting members to attend weekly meetings can be difficult. I speak to so many students and advisors who say very few members show up to meetings. Running a productive meeting is not just enough; it is attracting members to attend that should be the focus. One thing that works well is to find a time on campus that works and stick to it. Create a PTK culture on campus. Let the entire campus know when you meet and meet at the designated day and time every week, every semester. Use your meetings as an opportunity to provide professional development to your members. Then think about how your meetings align your chapter with the four hallmarks: scholarship, leadership, service, and fellowship.

Scholarship
Hold workshops that address scholarship, include topics that cover conducting scholarly research as well as informing members on PTK scholarships and transfer scholarships from nearby schools.

Leadership
Hold your Executive Board accountable for showing up and have every E-Board member participate in the delivery of the meeting. If you have officers that hold Vice President positions associated with the four hallmarks, have each of them host a workshop that corresponds with the hallmark they represent. Hold workshops that provide leadership development. Use the 5-Start Competitive Edge as a platform for teaching soft skills.

Service
Begin each of your meetings with announcements about service opportunities that will be happening throughout the semester. Use your meeting time as a place where members can sign up for service work. Host at least one meeting in the semester that addresses the importance of service, including members in developing ideas for service on and off-campus. Use meeting times to thank and acknowledge members who participate in service.

Fellowship
Never forget to have fun. Think about the first and last meetings of the semester as opportunities to fellowship. Have a game night, where members can play board games and start competitions. Use the holidays to plan fellowship theme events. During Thanksgiving time, plan a meeting that allows members to share gratitude toward each other. Kahoot is always fun and engaging.

Meetings should be a place where members feel at home, so don’t forget to create an atmosphere of welcoming. Create a welcome packet for new members that offer all the pertinent information about your chapter. One of the most key points to remember is to market your meetings. Create fliers that are inviting and plaster them all over campus. Use technology to send out email reminders for your meetings that include the theme or workshop for the meeting.

And remember, create a PTK culture on campus. Get faculty and administration on board with informing students to come to your meetings. Ask your advisor to be at the meetings to answer any questions that members may have. Send emails to your eligible members, inviting them to meet with the E-Board and your advisor to understand the benefits of membership. But whatever you decide, be consistent and members will show up!

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